Every school or school P&C should run a raffle as part of their yearly fundraising program because ...
Raffles are an easy way to raise lots of money for your school!
The amount of effort required to organise a raffle is minimal and there are a few steps/jobs that can be shared by either school staff or P&C members.
Primary schools and small high schools can run a "whole school" raffle (i.e. each family from the school is sent home with a small book of raffle tickets). Large high schools may decide to run smaller targeted raffles. They could do this to support the band or sports team etc. Raffles can also be combined with any school event such as fetes, trivia nights or any school event where parents or the community are involved.
Below are the basic steps required to run a raffle and a few helpful hints to improve your results.
- Get your P&C and school principle/admin staff involved.
- Estimate the number of tickets you think could be sold. As an example if you send a raffle book of 10 tickets to each family in a 200 family school - you may be able to sell between 1,000 - 1,500 tickets. At $2 per ticket you may be able to raise between $2,000 and $3,000 dollars.
- Organise some prizes that "fit" with how much money can be raised. For example, if you believe you can sell $2,000 worth of tickets the first prize should be somewhere between $400 - $700. You can go higher or lower but you should try and be fair. Note: There are legal requirements about the value of prizes vs number of tickets sold to stop unfair winnings.
- It's best if you can get prizes donated, or at minimum sponsored by a local business. If you can get a business to donate a good first prize that is great - if not maybe ask if you can pay half and ask the donating business to donate the other half. Many schools get all of their raffle prizes donated and just put a "donated by ..." next to each prize! So ask everyone you know if they can donate a prize. If you don't get any prizes donated write a generic "asking for raffle prizes" letter, and drop it off at local businesses. You will be amazed at what local businesses will do if you just ask! If you get a major prize donated it is always nice to include their logo on the ticket.
- You will need to decide when the raffle will be drawn and ensure everyone is given enough time to sell the tickets, but not too much time for them to "leave it until the last minute".
- So now you need raffle tickets. If it is a small raffle just buy some at your local newsagent for a few dollars - if it is a larger raffle (you can get a quote from us to get your raffle tickets printed!). Note: There are state legal requirements as to what should be printed on the tickets - please check on our regulations page.
- Ask the school admin staff to send a book home with each student - get them to send them home in an envelope with instructions (Budget Raffle Tickets offer free custom covers so you can include instructions for ticket sellers). Have some spares that can be sent home if people sell more then 1 book or if P&C or school staff can sell extra tickets.
- Encourage everyone to sell tickets - promote what great things will be done with the proceeds and put information in the newsletter, school website or large signs around the school. If you can come up with a sellers prize this is also a great way to get children/families enthusiastic about selling tickets.
- Collect all of the money and unsold tickets, put all of the sold ticket stubs into a barrel or a large box and give it a good stir or shake! now draw out the winners. It's a good idea to combine the draw date with a school event or a regular school assembly.
Always be on the lookout for raffle prizes / ideas for next year.
There are dozens of ways you can use to improve sales like having themed raffles (Easter, Mothers/Fathers day etc), but we suggest you only run 1 major raffle per year and possibly 1 or 2 smaller ones targeted at smaller groups within the school.
We would love to hear about your success stories so we can share them with others.
Get started today! and you can raise much needed funds to make a real difference at your childs school!